Staff notice (template)

A template for venues that use PassBell. Fill in the gaps, print it or send it to your staff. Not legal advice; adapt it with your accountant or lawyer.

Who is responsible

Your employer is responsible for your data in PassBell: [venue name], [address], [email or phone].

Why we use it

To call you during the shift (kitchen, bar, floor) and to see whether the call arrived. Legal basis: our legitimate interest in organising the work (GDPR Art. 6(1)(f)) and the employment contract.

What we see

• The name we typed for you and your device.
• When we called you, whether the call arrived and when you answered. Kept [30] days.
• Team messages, for 7 days (on the station and the phones).
• [Only if turned on: response times per person. We use them only to organise shifts.]

What we do not do

• Voice is never kept as a history: a voice message is held encrypted for at most 10 minutes, until it is heard.
• We do not see where you are; the app works only on the venue Wi-Fi.
• The data goes to no one else. The maker of the app has no access to it.

Your rights

You can ask for a copy, correction or deletion and object to the use, at [email]. When you leave, we remove you from the station. You can complain to your data protection authority (in Greece www.dpa.gr).

Date

[date] · I have been informed: [name, signature] (optional)